Loan No. (to be assigned later)
Assignment Title: Project Implementation Support Unit
Reference No. (as per Procurement Plan): KZJSISP/QCBS-01
The Republic of Kazakhstan intends to apply for financing from the World Bank toward the cost of the proposed Justice Sector Institutional Strengthening Project, and it intends to apply part of the proceeds to payments for the consulting services to be procured under this project.
The proposed Project will have the following components:
Component A seeks to strengthen the design and implementation of three key elements of Kazakhstan’s legal framework critical for private sector development and governance. The objective is to: (a) enable Kazakhstan’s private sector to function with less state intrusion, move to self-regulation of professional bodies, and for the state to introduce modern transparent systems to adjudicate disputes between the state and its citizens – these together will minimize the still-intrusive role of the state in the private sector and in legal disputes involving the state itself; and (b) provide high-quality technical assistance to improve legal drafting (including through the establishment of a web portal) and more efficient and transparent inter-agency coordination in development of laws and regulations.
Component B seeks to improve MOJ efficiency and institutional capacity in four areas critical to justice sector policy formulation, economic development and access to justice: (a) justice sector policy, strategy and evaluation capability (including technical support for periodic institutional assessments, annual public feedback, a robust M&E system and strategic communications capability); (b) enforcement of judicial decisions (targeted at reducing enforcement backlogs and streamlining case processing, and support for policy and technical analysis);(c) registration services for real property (including an institutional assessment of registration services and functions; support to implement recommendations on structure, functions, staffing and adoption of performance indicators; a diagnostic on data and information quality in real estate registration databases, implementation of a "clean-up strategy" and accelerated conversion of paper-based real property records to electronic format); and (d) legal aid for the vulnerable (including support for implementation of the law on free legal aid; piloting innovative, participatory and more efficient ways to provide legal aid; and a user-friendly Legal Aid Portal).
Component C seeks to improve the efficiency of Kazakhstan’s highest-volume courts, the Supreme Court’s capacity to support and manage lower courts and improve judicial integrity. Four complementary interventions are proposed. These will: (a) assist selected high-volume courts in Kazakhstan to reducing case backlogs and case processing times (by, for example, decreasing per-judge caseloads, reducing non-adjudicative functions of judges, and streamlining case management and court administration); (b) strengthen the Supreme Court’s capacity to support and manage the judiciary; (c) improve the M&E capability of the Supreme Court and Court Chairmen; and (d) assess the impact of judicial disciplinary processes and support the implementation of measures (including on the preventive side) to address conflict of interest, corruption and other ethical issues.
Component D will strengthen the capacity of Kazakhstan’s Institute of Justice to train Kazakhstan’s judges and judicial staff, and thereby increase their professionalism. Four sets of measures are proposed. These will (a) in the medium term, generate a robust foundation to strengthen the Institute’s professionalism and institutional capacity through a Medium Term Development Strategy and Action Plan, including a Training and Infrastructure Needs Assessment (TINA) and Action Plan; (b) in the short term, ensure high-quality specialized training for judges (e.g. on economic legislation, legal aid, and bankruptcy/insolvency), pilot e-learning for judges and judicial staff (including a "Help Desk" for e-learning courses) and establish processes and systems to track training impact; (c) launch an appropriate twinning/staff development arrangement to ensure adaptation and internalization of global good practices and knowledge; and (d) strengthen the Institute’s applied policy research capacity and focus (selecting issues and themes not commonly or sensitively addressed by judges and judicial staff, such as social inclusion, gender, employment and income security challenges of vulnerable groups).
Component E will finance project coordination, management, implementation, change management and monitoring and evaluation. Due to the high implementation risk, strong and efficient arrangements will be needed for project implementation, reform advocacy, strategic oversight and accountability (please see Section on Implementation Arrangements below). This component will finance an Implementation Support Unit (ISU) to facilitate project implementation by participating agencies, and training of MOJ and other agency staff involved in project implementation. The ISU staffing will include experts on project management; procurement; financial management, accounting and disbursement; monitoring and evaluation; strategic communication and change management; logistical and administrative support; and other incremental operating costs. The ISU will also provide secretariat support for the Inter-Agency Advisory Council (IAAC); (d) other incremental operating costs.
The proposed Project will be mainly implemented by the Project Implementation Unit (PIU) specially created within the MOJ for the purposes of the Project. The consulting firm, further to be referred to as the Implementation Support Unit (ISU), will facilitate project implementation and will be in charge of the Project coordination, management, implementation, change management and monitoring and evaluation. The ISU’s main staff will include (a) procurement, financial management, accounting, disbursement, change management and M&E experts; (b) a small technical team of subject-matter experts to support participating agencies; and (c) administrative and logistical support providers.
The ISU will be responsible, among other duties, for handling and managing procurement and financial management activities under the Project, such as preparation and regular update of the Project Procurement Plan, Project Operation Manual, Project Implementation Document, technical specifications and terms of reference, bidding documents and request for proposals, contracts (including monitoring after contract signing), financial management reports, disbursement plans, withdrawal applications, and carrying out other tasks and duties related to the Project as assigned by the MOJ.
The expected duration of the Assignment is 60 months.
The Ministry of Justice of the Republic of Kazakhstan now invites eligible consulting firms (“Consultants”) to indicate their interest in providing the Services. Interested Consultants should provide information demonstrating that they have the required qualifications and relevant experience to perform the Services. The shortlisting criteria are:
The attention of interested Consultants is drawn to paragraph 1.9 of the World Bank’s Guidelines: Selection and Employment of Consultants [under IBRD Loans and IDA Credits & Grants] by World Bank Borrowers[January 2011] (“Consultant Guidelines”), setting forth the World Bank’s policy on conflict of interest.
Consultants may associate with other firms in the form of a joint venture or a sub-consultancy to enhance their qualifications.
A Consultant will be selected in accordance with the Quality and Cost Based Selection (QCBS) method set out in the Consultant Guidelines.
Further information can be obtained at the address below during office hours: 09:00 to 17:00 hours, Monday through Friday (Astana time).
Expressions of interest must be delivered in a written form to the address below (in person, or by mail, or by fax, or by e-mail) by 16:00 o’clock on Friday, January 31, 2014 (Astana time).
The Ministry of Justice of the Republic of Kazakhstan
Attn: Mr. Marat Beketayev, Executive Secretary of the Ministry of Justice
8 Orynbor street, Left Bank of Ishim River, The House of Ministries Building
010000, Astana, Kazakhstan
Tel: +7 (7172) 740226
Fax: +7 (7172) 740677